The auditor arrived unannounced on a Tuesday. The medical supplies company had six hours to produce three years of batch records for a specific product line. The finance director turned white. They knew their paper filing system was a disaster waiting to happen.
They had the records, but couldn’t find them
Boxes of paper invoices, handwritten lot numbers, and spreadsheets with missing dates. It was a compliance nightmare. ERPNext Consulting helped them implement a simple traceability system. Every batch got a unique ID at receiving, and that number followed the product through every step.
- We tagged all raw materials with lot numbers at the point of entry
- We linked every production run to the specific lots used
- We connected finished goods back to the original raw material lots
The audit became a breeze
Six months later, the same auditor came back. This time, they pulled up the relevant batch records in under 90 seconds. The auditor actually complimented them. The owner said it was the best money they ever spent. The key was having a system that tracked everything backward and forward, not just one direction.
Regulatory audits don’t have to be terrifying. If your current process relies on paper or hope, a focused project with ERPNext Consulting is an investment in your license to operate.